A Full Crew for Every Event
A wedding on Thursday, a corporate dinner on Sunday, a bar mitzvah next week. Shabetzli asks your pool of waiters, cooks and bartenders who's free for which event, drafts each crew by role and finds a replacement when someone drops out.
Event dates asked privately, answers recorded, shifts confirmed.
Sounds Familiar?
Every event is a new schedule, and the crew changes every time.
A different crew every event
Each event needs its own mix of waiters, bartenders and kitchen staff, drawn from a pool of people who also work elsewhere.
Waiting for confirmations
You posted the event in the group two days ago. Half the group reacted with a thumbs-up. You still don't know who's actually coming.
Peaks you can't spread out
Wedding season and the holidays put several events on the same night, each needing its own crew and shift lead.
Drop-outs on the day
A waiter cancels on the morning of a 300-guest wedding. You're calling down a list while the truck is being loaded.
How Shabetzli Handles It
Shabetzli runs the staffing conversation for each event, one person at a time.
Availability by event date
Shabetzli asks everyone in your pool which upcoming dates they can work, in a private chat, and follows up with those who haven't answered.
Availability collectionA crew per event, by role
Each event gets the waiters, bartenders, cooks and shift lead it needs, with work spread fairly across the pool and overtime flagged. You approve every crew.
Automatic schedulingReplacements on the day
When someone drops out, Shabetzli messages suitable people who are free that day, confirms the first fitting answer and tells you.
Swaps & last-minute coverHours for every event
Each crew member clocks in and out with a message, so hours are organized per person and per shift, even when the crew changes every night.
Time clock on WhatsAppEvery worker in their own language
Kitchen teams and floor staff chat in Hebrew, English, Russian, Arabic, Spanish and more.
Every languageEvery schedule in one place
Past and upcoming schedules, what each person asked for, and the week's coverage and swap numbers in one view.
Manager platformA Week with Shabetzli
What the week looks like once your rules are set.
- 1Sunday
Dates go out
Shabetzli asks your pool which of the coming events they can work.
- 2Monday
Reminders
Anyone who hasn't answered is reminded privately. No more counting reactions in the group.
- 3Tuesday
Crews drafted
Each event gets a crew by role, with shift leads assigned and hours spread fairly.
- 4Wednesday
You approve
Approve the crews, and each person receives their events privately.
- 5Thursday
An event-day drop-out
A waiter cancels on the morning of a wedding. Shabetzli finds a free replacement and confirms.
Roles and Teams We Schedule
Your own roles and skills are set up with you during onboarding, so the right person is placed in the right position.
- Waiters
- Bartenders
- Chefs
- Captains
- Cooks
- Kitchen assistants
- Dishwashers
- Shift leads
- Setup crew
Frequently asked questions
We don't have a fixed weekly schedule. Does it still work?
Yes. Instead of weekly availability, Shabetzli can ask about specific event dates and draft a crew for each event. Your setup is configured with you during onboarding.
Can it work with freelancers and people who only come for events?
Yes, as long as they use WhatsApp. They're added to your pool once and asked about event dates like everyone else.
How do we make sure each event has a shift lead?
Roles and skills, such as captain or bar lead, are part of your setup. Each crew is drafted with the roles you require, and anything missing is visible before you approve.
What happens if someone drops out on the day?
Shabetzli messages suitable people who are free that day, confirms the first fitting answer and notifies you.
Do you integrate with our event management or payroll software?
Not at this stage. Tell us what you use; it helps us decide what to build next.
Other Industries
The same weekly problem, wherever work runs in shifts.
Restaurants & Cafés
Floor, kitchen and bar, covered every week.
Bars & Nightlife
Late shifts and weekends without the chase.
Hotels & Hospitality
Every department, around the clock.
Retail & Chains
Branches, peaks and seasonal staff in one place.
Security & Guarding
24/7 posts, never left uncovered.
Elder & Home Care
Caregivers scheduled in the language they speak.
Gyms & Studios
Instructors, front desk and classes in sync.
Your next schedule could build itself.
We're onboarding teams gradually, so each one gets personal setup. Join the waitlist and we'll reach out when your spot is ready.