The Whole Shift Cycle, Run in the Chat.
Shabetzli handles the work around the schedule: asking everyone, following up, building a draft on your rules, dealing with changes during the week and keeping track of hours. Your staff use WhatsApp. You approve.
From the First Question to the Last-Minute Change
Every week follows the same seven steps. Shabetzli runs them and brings you in where your decision matters.
- 1 · Shabetzli
Ask
On the day you choose, every employee gets a private message asking for availability, time off and preferences.
- 2 · Shabetzli
Collect
Free-text answers in any language are understood. Unclear ones get a follow-up, and anyone who hasn't replied gets a reminder.
- 3 · Shabetzli
Build
A draft that respects roles, minimum staffing and the hour and rest limits you set, with the hard shifts shared fairly.
- 4 · You
Approve
You review the draft and any flagged issues, change what you like and approve. Nothing goes out before you do.
- 5 · Shabetzli
Publish
Each employee gets their own shifts privately, in their own language. No screenshot of the whole schedule in the group.
- 6 · Shabetzli
Handle changes
Swaps and call-outs during the week are worked out with the people involved. You're told when cover is confirmed.
- 7 · Shabetzli
Clock in & out
Staff clock in and out with a message. Hours are organized per person and compared with the schedule.
Six Capabilities, One Assistant
Each part of the cycle, in more detail.
Availability collection
Every employee asked, answered and reminded.
Learn moreAutomatic scheduling
A fair, finished schedule ready for approval.
Learn moreSwaps & last-minute cover
Gaps filled before they become emergencies.
Learn moreTime clock on WhatsApp
Clock in and out with a message. Hours add up on their own.
Learn moreEvery language
Each employee chats in their own language.
Learn moreManager platform
Schedules, requests and numbers in one view.
Learn moreSimple for Staff. Complete for Managers.
Two very different experiences of the same product.
Just WhatsApp
Nothing to download and no password to remember. If they can answer a message, they're set up.
Private by default
Each person talks to Shabetzli one-on-one. Exams, reserve duty or a sick child stay out of the group.
Their own language
Hebrew, English, Russian, Arabic, Spanish and more. Each employee picks theirs.
Clear, personal updates
Their shifts, changes and confirmations, sent straight to them.
Clock in with a message
"On shift" to start, "done" to finish, and they can ask for their own hours any time.
You approve
Shabetzli prepares the draft and flags problems. Publishing is your decision.
A platform when you want it
Every schedule, every request and conversation summaries in one place, in the browser.
The numbers behind each week
Coverage, overtime, swaps and response rates, week by week.
Fewer interruptions
Swaps and call-outs are worked out with staff directly. You hear the result.
Attendance and hours
Who is on shift right now and everyone's hours, with late starts and missed clock-outs flagged.
You Stay in Control
Shabetzli works within rules you configure with us during setup. These are the kinds of things you decide.
Roles and skills
Who can open, close, run the bar, lead a shift or train new staff.
Minimum staffing
How many people each shift needs, per role.
Maximum hours
Weekly hour and overtime limits, per person or per role.
Rest between shifts
The minimum gap you want between the end of one shift and the start of the next.
Fairness
Which shifts count as weekends, holidays or closings, and how they rotate across the team.
Who works with whom
Pairings to keep together or apart, and shifts that need someone senior on them.
Shabetzli helps you respect the rules you configure and flags problems before you publish. Responsibility for the final schedule stays with you.
Private Conversations. Summaries for You.
Every employee talks to Shabetzli in a private one-on-one chat, so personal requests don't land in front of the whole team. Managers only ever see summaries of what was asked and agreed. The raw text of employees' conversations is not stored.
Security & privacyOne-on-one chats
No personal reasons posted to the staff group.
Summaries, not transcripts
Managers see what they need to manage, not every word.
Nothing published without you
Schedules go out only after your approval.
Frequently asked questions
Do my employees need to install anything?
No. Shabetzli works inside WhatsApp, which your team already uses. If they can reply to a message, they're set up.
What does the manager do each week?
Review the draft and approve it. You can step in at any point: change the draft, ask Shabetzli to check with someone, or look at the details on the manager platform.
Can Shabetzli publish a schedule without me?
No. Nothing is published until you approve it.
What if an employee's answer is unclear?
Shabetzli asks a short follow-up question instead of guessing, in the employee's own language.
How does the time clock work?
Employees send a message when they start and finish, such as "on shift" and "done", in any language. Shabetzli organizes the hours per employee by shift, week and month and compares them with the schedule. Each employee can ask for their own hours, and managers see everyone's.
Do I have to use the web platform?
No. It's optional. You can approve in the chat and open the platform only when you want the details.
How do we get started?
Join the waitlist. We're onboarding teams gradually and set up each one personally: your roles, shifts and rules.
Your next schedule could build itself.
We're onboarding teams gradually, so each one gets personal setup. Join the waitlist and we'll reach out when your spot is ready.